Create Posting Rules

Complete the following steps to create a posting rule:

1. Select Revenue Management from the Gotransverse application menu .

2. Click Setup in the left pane.

   

   Setup Window

   Click the icon in the left pane to hide it. Click the icon to open it.

   You can manage which columns display in any table with a Configure or Columns button by clicking the button and selecting desired columns. In addition. If the table includes a Filter button, you can filter the table contents. If the table includes an Export button, you can export visible table contents (up to 50) to a CSV (comma-separated values) file. Refer to Data Tables for more information about using these features.

3. Select Create Posting Rules from the Setup drop-down menu to open the Create Posting Rules window.

   

   Setup Drop-down Menu - Create Posting Rule Option

4. On the Create Posting Rules window, complete the required and relevant fields.

   

   Create Posting Rules Window

   Required fields are marked with an asterisk.

   • Trigger — Select a value from the drop-down list that will initiate the posting rule. Trigger options include:

     • Adjustment

     • Completion

     • Deactivation

     • Invoice

     • Order

     • Other

     • Payment —

     • Revenue Recognition

     • Service Period Creation

     • Unbilled Creation

     Refer to the Posting Rule Templates Knowledge Base article for information about each of these triggers and association posting rule template.

   • Posting Rule Template* — Select the desired Posting Rule template from the drop-down list. The list of Posting Rule templates available for selection are dependent on the value selected in the Trigger drop-down list.

     The Rule Type and Description fields populate with details about the Posting Rule template. The template name displays on the Posting Rule Details window (refer to View Posting Rule Details).

     

     Selected Template with Rule Type and Description

5. Click Next. The Create Posting Rules window updates with a Posting Rules section.

6. Optional. In the Posting Rules section, click Add New Posting Rule to add additional posting rules.

   

   Second Create Posting Rules Window

   You can click the Back at the bottom of the window to return to the Create Posting Rules window and change Trigger or Posting Rule Template values.

7. Click the icon for each posting rule listed under Posting Rules to configure the parameters for that rule, including name, status, description, categories, and accounts.

   You can also edit Rule Name, Status, and Rule Description in the Posting Rules section in each of the respective fields.

   Parameters available in the Posting Rule Configuration window are based on the posting rule template selected.

   The following image is an example of a posting rule configuration window for a On Rev Rec for Recurring with Price charge category and Agreement aware-Standard Suite template (Revenue Recognition Trigger).

   Required fields are marked with an asterisk.

   

   Posting Rule Configuration Window for On Rev Rec for Recurring with Price charge category and Agreement aware-Standard Suite Template (Revenue Recognition Trigger)

   A icon next to a field name indicates that information about the field is available. Hover your mouse over the icon to see the information.

   All GL accounts in a rule must be posting accounts. Refer to View GL Account Details to view which GL accounts are posting accounts.

8. Click OK to close the Posting Rule Configuration window.

9. Click Create Rule on the Create Posting Rules window to finalize all rules configured.

   The posting rule cannot be created if any required field in the Posting Rule Configuration window was not completed. If there is a icon in the Configure column, required fields were not completed. Click the icon to configured any missing required fields, which are marked with a *.

   If the FX Gain GL Account and FX Loss GL Account fields are left undefined, and the posting rule is assigned to an AR ledger with currency conversion, foreign exchange (FX) gain and loss accounting entries will be recorded to the Offset GL Account defined in the posting rule.

   After a rule has been created, the following options apply:

   • You can edit the name, description, currency conversion date type, and non-GL account parameters of the posting rule in only Draft or Active status. GL Accounts are subject to Chart of Accounts/AR Ledger validations, as noted below.

   • To assign a GL account to a posting rule, the GL account must be a posting account and have an Active status. If a posting rule is being added to an active posting rule set, and that posting rule set is assigned to an active AR ledger, then the GL account must appear on the Chart of Accounts assigned to that same AR ledger. Refer to Chart of Accounts for more information.

   • The posting rule’s status can be changed from Draft to Active, Suspended, or Canceled. An Active posting rule can be changed to Suspended or from Suspended to Active. Refer to Edit Posting Rule for information on editing a posting rule status and details.

   • Only posting rules with an Active status may be added to a posting rule set. Refer to Create Posting Rule Set and Link Posting Rules for more information.

   • You can delete a Draft posting rule. You can only delete an Active posting rule if the it is not assigned to a posting rule set or has not posted any transactions. Refer to Delete Posting Rule for more information.

10. After all posting rules needed for an AR ledger are created, you can create posting rule sets. Refer to Create Posting Rule Set and Link Posting Rules for additional information.

    A Posting Rule must be assigned to a Posting Rule Set. Posting Rules that are not assigned to a Posting Rule Set will not be processed by a GL Run.