Bill Batches

The Bill Batches tab of the Billing module includes bill batches that have been run.

Bill Batches Window

A bill batch is needed to process a Bill On Demand invoice. A bill batch is a custom bill cycle, created once, to process a manual invoice, such as a Bill On Demand invoice. Manual invoices are any invoices created outside of the bill cycle process and may require bill batch approval before creation.

Bill On Demand bill batches can be created in the Customers module of the Customer Billing application.

Bill On Demand enables you to create an invoice for a billing account’s services before the next bill cycle run, which will create a manual invoice that captures any unbilled charges between the previous bill cycle run date and the Bill On Demand date. When the next bill cycle run occurs, Gotransverse will exclude any invoice items found on the Bill On Demand invoice and only include unbilled charges between the Bill On Demand date and the bill cycle end date.

If there are additional charges between when the Bill On Demand runs and the end of the next bill cycle, those charges are included in the next bill cycle run. Conversely, if a Bill On Demand invoice includes all charges that would have appeared on an invoice during the next regular bill cycle run, then the next bill cycle run does not produce an invoice.

Manual invoices are created using one of the following methods:

Refer to Invoices Module and Manual Invoices for additional information about these methods.

Bill on Demand — Create an invoice that captures any unbilled charges created between the previous bill cycle run date and the Bill On Demand date (refer to Create and Run Bill On Demand Bill Batch). These types of invoices are shown as ON DEMAND in the Type column of the Bill Batches window.
Invoice Order — Create an invoice for the charges created by a new order by selecting the Invoice Order checkbox during the new order process (refer to Create an Order). These types of invoices are shown as INVOICES ON ORDER in the Type column of the Bill Batches window.
Reverse Invoice — Create a manual invoice that duplicates an existing invoice’s charges using negative amounts (refer to Create and Approve Manual Invoice). These types of invoices are shown as REVERSE INVOICE in the Type column of the Bill Batches window.
Reissue Invoice — Create a manual invoice that duplicates an existing invoice’s charges using a new invoice number, new invoice date, current billing account information, and recalculation of tax (refer to Create and Approve Manual Invoice). These types of invoices are shown as REISSUE INVOICE in the Type column of the Bill Batches window.
Manual Invoice — Create a customized manual invoice using line items found on previous invoices for the billing account (refer to Create and Approve Manual Invoice). These types of invoices are shown as ADHOC in the Type column of the Bill Batches window.

If you run a Bill On Demand on a billing account, the billing account's regular bill cycle will not run until the Bill On Demand is approved and closed, canceled, or deleted. A Bill On Demand must be approved to produce an invoice.

Refer to the following topics for additional information about working with bill batches in the Billing module: