GL Accounts
A GL Account classifies and organizes accounting transactions as part of Revenue Management. Posting rules utilize GL accounts to create balanced journal entries called transactions. Initially, when a GL account is created, it is added to the GL account list where you can manage the details and statuses of the GL accounts. Once created and given an Active status, the GL account can be assigned to a chart of accounts or included in posting rules. You can also edit or delete a GL account.
A chart of accounts (COA) is a collection of GL accounts that are structured. A GL account can be included in more than one COA. Any parent-child relationships between GL accounts are created within the COA. You do not create relationships between GL accounts before that point. However, a GL account must be set up a specific way to be a parent GL account or child GL account in the COA.

GL Account Statuses
The status of a GL account determines how it can be used with a COA and posting rules.
Creating a GL Account
GTV recommends consulting with your Accounting Department and GTV Support before creating GL accounts, GL categories, and relationships within the COA to ensure the resulting COA meets all your accounting needs when it is assigned to an AR Ledger.
Before creating a GL account, you will want to consider how it will be used with the COA and with posting rules. For example, only posting accounts can be used with posting rules and posting accounts cannot be the parent in a parent-child relationship. Therefore, when creating parent-child relationships in a COA, keep in mind the parent GL account cannot be used in a posting rule.
When creating a GL account, you can be broad or specific with your naming and numbering. GL accounts can be used on multiple COAs so you may benefit from generic naming and numbering so it will easily work with several charts of accounts. There is no limit to how many GL accounts you can create.
Generic GL account examples include:
- 1200—Accounts Receivable
- 4000—Revenue
- 4010—Discounts
Specific GL account examples include:
- 120101—Accounts Receivable: Division A
- 401002—Revenue: Division B
- 401102—Discounts: Division B
To create a GL account:
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Select Revenue Management from the Gotransverse action menu
.
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Select Setup in the left pane.
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Select the GL Accounts tab.
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From the Setup action menu, select Create GL Accounts.
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In the Create GL Account window, complete the relevant fields.
- Click Create.
Editing a GL Account
You can edit a GL account in any status, however, the status determines which fields are available to be edited.
- Select Revenue Management from the Gotransverse action menu.
- Select Setup in the left pane.
- Select the GL Accounts tab.
- Locate the desired GL account to edit and do one of the following:
- Click the ellipsis button
under the Actions column, then select Edit GL Account.
- Select the desired GL account, then select Edit GL Account from the GL Account action menu.
- Click the ellipsis button
- In the Edit GL Account window, you can edit any fields that are not greyed out. The status of the GL Account determines which fields can be edited. For example, if the status is Active, you cannot change the type.
- Select Edit.
Deleting a GL Account
A GL account can be deleted. If, instead, you want to stop using a GL account, but don’t want to or can’t delete it and want to prevent it from being used again, consider changing the status to Cancelled or Suspended by editing it. This will keep the GL account in the system, but prevent it from being assigned to a COA.
A GL account must meet the following three conditions before the option to delete will be available in the user interface:
- Be in Draft status. You can change the status by editing the GL account.
- Not be assigned to a COA.
- Not have been used to create transactions in any AR ledger.
To delete a GL account:
- Select Revenue Management from the Gotransverse action menu.
- Select Setup in the left pane.
- Select the GL Accounts tab.
- Locate the desired GL account to delete and do one of the following:
- Select the ellipsis button
under the Actions column, then select Delete GL Account.
- Select the desired GL account, then select Delete GL Account from the GL Account action menu.
- Select the ellipsis button
- Select Yes in the confirmation window.
For information about how to use the GL Account API, refer to the Revenue Management API Guide.