In this topic:

Setup

The Setup module is where you configure the Payment Matching app to process incoming payment files and identify and match transactions. Once the bank setup information is configured, you can create transaction types with matching rules.

How Do I Access Setup?

To navigate to the Payment Matching application, click the app launcher icon (app launcher) and select the Payment Matching app. Select the Setup module to see configuration information.

Each entry in the Setup pane represents a different bank or entity that sends payment files with a certain format. You can click on an entry in the Setup pane to see transaction types defined for that entity. Click the (Details icon) on the transaction type to view its associated matching rules.

Note: Contact a member of the TRACT Implementation team to configure bank setup information for the Payment Matching app.

Creating a Transaction Type with Matching Rules

In the Setup module, you can define matching rules for payment matching by creating a transaction type. Each transaction type has associated matching rules. When TRACT processes a payment file, it uses defined transaction types and their matching rules to identify transactions and associate them with the appropriate billing accounts, invoices, and payments.

To create a transaction type, do the following:

  1. In the Setup module of the Payment Matching app, click the bank account configuration you want to create a transaction type for.
  2. In the Setup Information page that appears, in the Bank Account Action Menu, select Create Transaction Type.
  3. create transaction type
  4. In the Create Transaction Type window that appears, enter the requested information. See the following table for reference.
    FieldDescription
    NameEnter a friendly name for the transaction type.
    Transaction CodeEnter a BAI code for the transaction type.
    Transaction Type Select one of the following:
    • Payment - The matched transaction tracks money that the customer pays for a service.
    • Payment Cancellation - The matched transaction tracks refunds or cancellations of payments.
    • GL Entry - The matched transaction results in journal entries in a general ledger. Examples include deposits, interest, bank charges, service fees, and transfers.
    Cross AccountEnter the cross account.
    Cash AccountEnter the cash account.
    Matching RulesEnter one or more matching rules using regular expressions in a Java regex syntax to identify a transaction within a file. You can customize your regex depending on the information contained in the payment files.
    Example 1: The transaction is matched based on the payment batch ID that is 16 digits long.
    REF=?˂paymentBatchId>\\\\d{16})
    Example 2: The transaction is matched based on payment batch ID that has numbers and digits and is 16 digits long.
    REF=(?˂paymentBatchId>[A-Z0-9]{16})
  5. Click Create. The transaction type is visible in the Transaction Types list and is ready to be used for payment matching.

Editing a Transaction Type

After a transaction type is added, you can update it to refine the payment matching process. To edit a transaction type, do the following:

  1. In the Setup module of the Payment Matching app, find the transaction type you want to edit and click the (ellipsis) in the Actions column.
  2. In the Actions menu that appears, select Edit.
  3. edit transaction type
  4. In the Update Transaction Type window that opens, edit the requested information.
  5. Click Update. The transaction type is updated and ready to used for payment matching.

Deleting a Transaction Type

To delete a transaction type, do the following:

  1. In the Setup module of the Payment Matching app, find the transaction type you want to delete and click the (ellipsis) in the Actions column.
  2. In the Actions menu that appears, select Delete.
  3. delete transaction type
  4. In the confirmation window that appears, click Yes.
    The transaction type is deleted and is not used for payment matching.
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